2024 Autumn Meeting

*An early bird discount of 10% was available until 19 September 2024   
 

Your organization can register attendees and pay the registration fee by card only they hold on your behalf (A Proxy registration). There isn’t an option for invoice payment for our virtual and hybrid  conferences. The steps for a proxy registration are outlined on https://www.bgs.org.uk/hybrid-event-participants.

All in person attendees can access the content online, if your circumstances change. We have a flexible cancellation policy in that if your circumstances change.

• If you can't come in person, and tell us more than 2 weeks before the meeting you are able to cancel attendance and access to the on demand recordings for a 50% cancellation fee.
• If you can't come in person, and inform us less than 2 weeks before the meeting we can't refund you but can transfer to a colleague. If you can't transfer the registration place to anyone, you can still watch the online content live or on-demand for up to 12 months

The registration fee is per day, and grants you access to the online or on-demand content via the BGS website for that specific day.

The Platinum Suite, Excel is located in the central boulevard, recently refurbished and is a self-contained conference centre ideal for meetings. There are multiple ways of travelling to ExCel: Elizabeth line (Custom House station), Underground and DLR (ExCeL can be accessed via two DLR stations: Custom House and Prince Regent), cable car or Uber Boat. Please visit the Venue website for more information

*Please be aware of fraudulent emails or providers offering accommodation booking services. Follow good practice in identifying if contact is legitimate. Travel Housing is not affiliated with the BGS

Accommodation in recent years has increased in costs and this year keeping costs low is important. Study leave budgets are always under pressure and never seem to go far enough.

To secure the best accommodation within your budget we recommend you book as early as possible, other events are taking place at ExCel during the week and hotels are busy.

Click here to see available options, rates and to book via Hotel Map

Rates available for Hilton nationwide

• Log on to www.hilton.com
• Put in the location and dates
• Click on advanced search
• Click on Add a special rate code
• In the corporate account box, type in 113011292

Other Top Tips:

• The most affordable hotels are located away from the immediate area of ExCel, when searching for accommodation, use the search filters to look for:
  • Hotels located close to the Elizabeth Line, this line offers direct access to ExCel and you can pick the station closest to your preferred location
  • Search by star rating, 3 star hotels will offer lower rates
  • Use the drop down sort filter to show hotels in price order (low to high) and also, discount order, showing those hotels that are offering any special rate

Other sites and booking directly with the hotels may be cheaper - please do shop around.