Frequently Asked Questions

Got a question about a BGS event? Read on for answers to some of our most frequently asked questions.

COVID-19 update: June 2020

To adapt to the current world, BGS meetings are virtual events to the end of 2020. The meeting programmes will change for effective online delivery. We plan to ensure engagement tools with the content, and between all attendees. You can read more here. 

Participants can expect the same high-quality educational content as in a face-to-face meeting, and there will be opportunities for virtual delegates to network before, during and after each meeting. Participants joining live will be able to engage with presenters and sponsors through interactive activities during the session, as well as through 1-to-1 and group calls and chats. Recordings of the presentations will be accessible post-event.

Participants will attend via Swapcard who provides simple access via web browser, tablet or phone. A browser other than Internet Explorer (IE) needs to be used.

 
Updates will follow on each meeting page. You can access them via BGS Events.
 
Did you know?
We have a library of past event recordings online here (free to all BGS members). If you are not a member, join online here.

Abstracts submission

The BGS is accepting abstract submissions for future meetings. There is a call for COVID-19 related submissions. Assessors will review abstracts online. Accepted posters are presented on the BGS website and virtually during the conferences. The Autumn 2020 meeting posters will be included in our Age and Ageing supplement. Please submit via our abstracts portal.

CPD accreditation for Virtual Events

Participants watching a live webinar must sign in with their full name when joining via a web browser or use a personal MS Teams account. If participants join live using a shared work account or viewing as a group they must contact us before the end of the live webinar to record attendance. This should be by email with their full name, email address and place of work to registrations [at] bgs [dot] org [dot] uk. Participants must register before the live webinar starts to claim CPD credits.

We cannot send CPD certificates to participants who haven't registered in advance.

Participants accessing the archived version of the webinar may record this in their CPD diary using the approval code provided for the live event for up to four weeks after the event date.

Registration

How can I register?

Registrations are accepted online until the day of the meeting or until the meeting is sold out. We advise delegates to register early to avoid disappointment.

To register:

  • Visit www.bgs.org.uk/events and click on the event you wish to attend.
  • Click the 'Register online' button at the top right-hand side of the page.
  • Please note there are currently two registration pages for most conferences - an in-person attendance and a livestream/virtual registration. Please register for the most appropriate attendance at this time. If you need to amend this later please email registrations [at] bgs [dot] org [dot] uk 
  • Log into your BGS online account or create an account to register for the event.
  • Registration fees are based on your profession and membership status.

Members will need to be logged into their current membership account in order to receive their membership discount automatically. Please check this before registering. You can check your membership status as soon as you have logged in on your profile page, on the right-hand side of the screen.

Cancellations

If you have already registered and can no longer attend the meeting, please check our terms and conditions here.

Cancellations made within 7 days of booking, and two weeks in advance of the meeting, will be refunded fully. Cancellations made after 7 days of booking incur a 50% cancellation fee. Cancellations within two weeks of the meeting are not refundable.

For specific information relating to cancelling your registration as a result of the coronavirus outbreak, please click here. If you need to transfer from an in person registration to a virtual attendance please email registrations [at] bgs [dot] org [dot] uk 

Where can I find my invoice/receipt?

Invoices or Receipts are attached to your confirmation email. You can also access these documents online via your BGS website account. To do so visit www.bgs.org.uk/user/login and login. Then click My events and certificates, navigate to the event attended and click on Invoice for your invoice, or if paid, this will function as your receipt.

Abstracts

How can I submit an abstract for a BGS meeting?

One of the British Geriatrics Society’s primary objectives is to showcase high quality scientific research at its conferences and the BGS wants to present your research.

Original research and clinical quality studies will be considered for presentation as a poster or as a platform presentation. Authors do not need to be BGS members to participate.

We invite you to submit an abstract for presentation at the British Geriatrics Society Meetings. Our main meetings are in Spring and Autumn each year. Generally, the windows for submission are 1 November to 1 December for the Spring Meeting; and 1 May to 1 June for the Autumn Meeting. These abstracts are published in an online supplement of our journal, Age and Ageing. Our Special Interest Group (SIG), and Nation and Region meetings also accept abstracts. Current submission deadlines for upcoming meetings can be found here.

The word count for abstracts is 370 words and abstracts need to be laid out under specific headings. These headings differ, depending on whether your study is categorised as scientific research or clinical quality. More detail is available on the submissions page.

Visit the information page for guidelines and additional information Abstract submission guidelines Abstracts are encouraged and will be accepted as platforms or posters to be displayed at the meeting. Please read the instructions here before preparing your abstract. If you have any questions please email abstracts [at] bgs [dot] org [dot] uk

What size should I print my poster?

All posters are size A0 and portrait orientation from 2021 when we return to inperson meetings. For the remainder of 2020 posters will need to be sent electronically as a high-resolution jpeg or pdf file as you would send to a printer. 

What is the President's Poster Round at the Spring and Autumn meeting?

These are the top ten abstracts. They are viewed at the first break of the Thursday of the meeting by the President and one or two other senior researchers (including the VP of Research and academic development, and Age and Ageing abstract editor) depending upon their availability.

The posters are displayed and labelled as the Presidents Round . The President and the assessor team will then ask the authors/presenters questions on their poster to explain to the audience. Each set of questions takes about three minutes and the process is one of support and encouragement.

Attendance - from 2021 onwards

Where can I get the details on a meeting’s venue and event timings?

The meeting location, venue map and latest programme are available on the meeting registration page. Visit this page and find the event you have registered to attend for further information. All attendees will also be emailed the joining instruction a week prior to the meeting.

How many hours of external CPD will I get?

BGS applies for external CPD from the RCP (London). Our Special interest groups and Annual meetings carry 6 hours of CPD per day in most cases. Details for CPD accreditation are displayed at the top of the registration page and on the meeting programme. In order to receive your CPD certificate please ensure you record your attendance by scanning your badge each day you are attending. Certificates will be emailed after the meeting and record days attended based on your entry scans.

Asking questions - using Sli.do

Audience members will be able to submit questions to the chair throughout the meeting for consideration at the end of each presentation. Some speakers may use this for interactive polls. We also have an ideas feature for you to submit information to the conference organisers for improvements and topics. For an overview of the system please see www.sli.do/features-polls.

What are the family-friendly facilities?

We have introduced family-friendly space at meetings where possible. These areas have access to live streams of the sessions. During registration please indicate your intention to use this space. The space will be clearly marked on the floorplan, have access to toilets and catering facilities as normal for delegates. Corona virus precautions permitting, the space will be some toys, books and games as well as a nappy bin. You may prefer to attend the conferences virtually. 

Please note, not all venues can accommodate warming of food, have dedicated baby changing facilities and some may require you sign a waiver having brought your own food onsite.

We know it is important to our changing workforce and we ask that you understand we work within the constraints that limit us. We ask where possible that you are accompanied by a partner, family member or carer so you can attend the sessions. We won’t charge for partners to be present but we can’t guarantee you’ll be able to sit in the sessions with your child(ren) all the time. With access to the virtual event platform which will livestream sessions, allow interactions with other attendees and slido for questions we hope you can be as engaged as possible. We know this might not be adequate enough in all cases, and do ask for your understanding on this.

What is the evening reception?

A major part of the BGS Annual Meetings, the evening reception will allow delegates to network, relax and enjoy over drinks and a light meal. The conference evening receptions have something for everyone – conference delegates as well as their friends and partners alike! The evening will typically commence at 18.30 with a short drinks reception and welcome speeches from the President and local hosts. This will be followed by a meal and entertainment for the adventurous.

Prepaid tickets are required. Tickets are £35 and include 2 drinks per person and a meal. Purchase ticket during your registration. If you are already registered for the educational session and wish to join the dinner, email registrations [at] bgs [dot] org [dot] uk (subject: Evening%20reception%20ticket) to purchase your ticket(s).

Post event

Where can I find my invoice/receipt?

Invoices or Receipts are attached to your confirmation email. Certificates are issued after the last day of the meeting and are also emailed. You can also access these documents online via your BGS website account. To do so visit https://www.bgs.org.uk/user/login and login. Then click My events and certificates, navigate to the event attended and click on Invoice for your invoice, or if paid, this will function as your receipt. Your CPD certificate will be accessible under Certificate.

Post-event resources

Presentation slides and video recordings from conferences will be added the BGS website. This is subject to receiving consent from the speakers and takes time to compile and upload.

All the delegates of that meeting can access these.  Access to these recordings will be made available to BGS members after a delay. You will need to log into your account to access the presentations. Your account is linked with the email address you provided during registration or with your membership email address if you are a member of the society.

If you cannot remember your password, you can reset it at any time. If there are any issues, please contact membership [at] bgs [dot] org [dot] uk.

Visit the resources page to access these presentations after the meeting. Type the meeting title in the search tool if you cannot see the presentations. We also email all delegates when the slides are uploaded.

Volunteering from 2021 onwards

Can I volunteer at a meeting?

Medical Students can volunteer for our various meetings.

Spring and Autumn Annual Conferences

We are looking for up to 10 volunteer Medical Students for each day of the meeting, who are interested in or considering a career in Geriatric Medicine to assist in the daily running of the event. Interested candidates should email registrations [at] bgs [dot] org [dot] uk (subject: Medical%20Student%20Volunteering) with their interest to support, information on which dates they can attend and an idea of how much their travel and accommodation might be.

Responsibilities

The meetings run from Wednesday 09.00 until Friday 16.30. Responsibilities will include assisting with registration, greeting & directing attendees to key points, providing microphone support during Q & A sessions in presentations. Other duties may be expected in addition to these key activities.

Benefits

  • Contact with current Geriatric healthcare professionals.
  • Reasonable travel costs reimburse & subsistence at the event.
  • Certificate of contribution for CV/portfolio

To apply 

Contact registrations [at] bgs [dot] org [dot] uk (subject: Medical%20Student%20Volunteer) or Julie Gaudreau on (+44) 0203 7476940. 

Region meetings

Medical students can be offered complimentary registration at the region chair’s discretion if they agree to volunteer at the meeting. Duties at the meeting can involve supervision of auditorium, including performing the following duties including:

  • Welcoming attendees, checking they are registered and marking them as attended
  • Passing around roving microphones during audience Q&A sessions
  • Door monitoring, to ensure minimal disruption from late-comers

Medical students interested in volunteering should contact the region chair who will put them in contact with the local meeting organiser. The local organiser must send the volunteer’s details to registrations [at] bgs [dot] org [dot] uk. We will send volunteers a link to register free of charge and will also email them a volunteer certificate post-event.

Can I help organise a meeting?

Volunteer to organise a region meeting

BGS Region Meetings have always been a forum to showcase local knowledge, and provide a unique opportunity to network with colleagues locally. Region meetings also support the collaboration between professionals from multi-disciplinary backgrounds to enable the delivery of high-quality healthcare to older people. By joining an organising committee, you will have the chance to influence the topics covered at future meetings and help create the best programme to enable colleagues to improve the delivery of high-quality healthcare to older people.

Contact your local chair or email registrations [at] bgs [dot] org [dot] uk to express your interest in helping to organise a future region meeting. To find out who is chair of your region, visit the BGS regions page or email committees [at] bgs [dot] org [dot] uk

Can I volunteer in the BGS office in London?

You can also volunteer in our London office with the conferences and events team.

BGS conferences, which attract hundreds of delegates, cover the latest advances in research and showcase the best in clinical quality for improving healthcare of older people. We offer to our volunteers the opportunity to gain valuable events planning experience in the leading national charity specialising in the healthcare of older people. For more details, click here.