Abstract submission

One of the British Geriatrics Society’s primary objectives is to showcase high quality scientific research at its conferences and the BGS wants to present your research.

Original research and clinical quality studies will be considered for presentation as a poster or as a platform presentation. Authors do not need to be BGS members to participate.
 
There are several chances each year to showcase your research at the leading UK conferences in older people’s care.
 
You will need to have a web account to submit your abstract(s). If you don't have one, you will be able to create one during the submission process.
 

The upcoming meetings and submission deadlines are below:

Abstracts submission for virtual events
The BGS is accepting abstract submissions for the meeting listed in the table below . There is a call for COVID19 related submissions. Assessors will review abstracts online. Posters will be displayed on the BGS website and platform presentations delivered online. The Autumn 2020 meeting posters will be included in our Age and Ageing supplement. Please submit via our abstracts portal.
 
Upcoming abstract submission dates
Meeting Abstract submission open Abstract closing date Submission link
Wessex Spring Meeting 2021 22 February 2021 Closes 30 April 2021 Submit your abstract
25th Annual Cardiovascular SIG meeting 09 October 2020 Closes 16 April 2021 Submit your abstract
Trent Spring Meeting 2021 01 December 2020 Closes 25 March 2021 Submission closed
Scotland Spring 2021 01 November 2020 Closes 1 May 2021 Submit your abstract

 

Instructions for the submission of Abstracts to the British Geriatrics Society

Instructions for submitting abstracts

The British Geriatrics Society accepts submissions only through the online submissions facility.

 

You will need Microsoft Internet Explorer version 6 or above to be able to use the on-line submission system.

Date of submission. Abstracts must reach the BGS administrative office by: 1 June for Autumn Meetings; and 1 December for Spring Meetings.

Limitation on submissions. Only TWO abstracts per investigator as first author are allowed.

Corrections - Make sure that the abstract you submit is correct. DO NOT phone, write or resubmit the same abstract with modifications. If you experience anything like this please contact the Abstract Manager on 0207 608 8574.

Submit each abstract ONCE only and do so by the deadlines of 1 June or 1 December.

Preparing your abstract for online submission

The maximum word count is 370 words. The total word count for the fields ‘Title, Authors and Provenance’ is up to 70 words. The maximum word count for the field ‘Abstracts Editor’ is 300 words. The online system will not accept anything over this limit. Please note that that wordage will be calculated slightly differently by the on-line system compared to text editors such as Microsoft Word. This is because your abstract needs to fit into a defined space when published in the abstract book.

Submitting your abstract - instructions for electronic submission

a Title (using Title Case)

 

b Authors (initials then surname, using capitals without any full stops: e.g. J Smith1, P Jones1, T Renwick 2)

 

c Provenance (i.e. place of work e.g. 1. Southampton University, 2. Dept of Elderly Care, Cardiff University Hospital)

 

The maximum word count for these three fields is 70 words.

 

2 ABSTRACT – to be submitted in the field ‘Abstracts Editor

 

The maximum word count for this field is 300 words.

 

 

Layout - Type the subheading (e.g. Introduction), go down one line, then type the text on the next line. Put a blank line space in between each of the four sections.

 

Tables- must be created in the same file as the abstract itself (e.g. in Word, use‘convert text to table’, etc). They must NOT be embedded spreadsheets from an ‘outside source’. If tables are included, every word/number in the table will be included in the word count of 270 in the ‘Abstracts Editor’. The Society CANNOT accept abstracts which are too long. The space given to each abstract is narrow. Do NOT use colour.

 

Macros.-Do NOT use macros within abstracts, as they may contain viruses. No embedded objects from outside sources are allowed (e.g. graphs, pictures).

 

 

Content-The abstract must include sufficient information (e.g numerical and statistical data) to allow it’s evaluation by the Research and Academic Development Committee and Clinical Quality Steering Group and to enable it to stand as a published abstract. Expressions such as “data will be presented” or findings will be discussed” are not acceptable and will result in automatic rejection of the abstract. The onus is on the author to check spelling, grammar and format of the abstract

 

References - include any references within the body of the text, in the format, Author names (up to 3), Journal name, year, volume and page. Do not include the title.

 

Abbreviations- must be defined by being placed in parentheses immediately after the full word or phrase has been typed for the first time.

 

Non-proprietary- (generic) names must be used for drugs.

Personal details, category and preferred mode of presentation

Personal details- should include: Name, Address for correspondence, e-mail and fax

The email address is mandatory.

 

Category - Select Clinical Quality or Scientific Presentation. A sub-category list will appear and will depend on what you have selected as your main category

 

Status - whether of consultant or “non-consultant” grade. Prizes are awarded to the best platform and poster presentation from a person who is not of consultant status (medical or professions allied to medicine) at the time of submission of the abstract.

Publication disclaimer and ethics approval

Only click the box ‘Publications Disclaimer’ if you wish your abstract to be published in Age & Ageing.

All authors must indicate whether or not the work carried out has approval from the Local or National Research Ethics Committee (REC). Please note that authors are able to submit abstracts which were not submitted to the LREC, for example, if research deals with completed audits of national relevance or work using public domain databases. If the project was not submitted for LREC approval and the methodology is adjudged by the Academic and Research Committee/CPEC as requiring LREC submission, the abstract will be rejected.

Please select one the following options when clicking on the field ‘Ethics Disclaimer’:

“Project not submitted to the LREC;" or “LREC did not wish to undertake review”; or “LREC approved”.

 

Either type your abstract into the main abstract text field, or copy and paste your abstract from your Word Processed document, into the abstract text field.

 

Once you have completed all the fields, click the accept button to submit the abstract.

Distinction between Research and Clinical Quality

Is your project audit or research?

 

Be clear about your objectives, and concentrate on these 3 key questions:

 

1. Is the purpose of your project to try and improve the quality of patient care?

 

2. Will the project involve measuring current practice against standards?

 

3. Does the project include anything being done to patients beyond their routine clinical management?

 

If your answers are 'yes' to the first 2 questions and 'no' to the third, your project is very likely to fall within the remit of clinical quality.

 

The following table gives further details regarding differences between research, audit and surveys

 

 

Research

Purpose

To provide new knowledge e.g. to set or change clinical standards

Methods

Pre-specified research designs with hypotheses

Data analysis

Requires data analysis (quantitative or qualitative) to make inferences

Ethical approval

Required

Sample size

Statistically powered calculation

Outcome

Improved knowledge

 

 

Research studies i.e. those that generate new knowledge, rather than evaluate practical implementation, even in the above domains, must be submitted to the scientific section of the meeting.

Presentation

The BGS is developing an online space for accepted abstracts to be shared, where your work can be viewed and navigated easily by as many relevant people as possible. As part of this development, you may also be asked to provide a copy of your poster, or participate in a recorded interview to discuss your project in more detail.

In addition to abstracts being presented in poster format, future meetings will have a platform presentation session for the best Clinical Quality abstracts. This session will have a strong emphasis on sharing initiatives that have the potential to be adopted elsewhere, and discussion centred around implementation.

BGS Clinical Quality abstract submission guide

Please note:

Any abstract submitted under the category of Clinical Quality will be subject to an adjudication process –anything scoring less than 2 out of 5 will be rejected.

You will have the opportunity to receive feedback at the Conference.

Acceptance criteria:

Abstracts may be submitted under the following 5 sub-categories: Clinical Effectiveness, Efficiency and Value for Money, Patient Centredness, Patient Safety, Improved Access to Service

To be accepted abstracts must:

• Describe a change in care, with a clear aim designed to make improvement to the quality of care.

• Demonstrate use of quality improvement methodologies with at least one completed PDSA cycle.

• Describe a fully completed audit cycle where a change has been made and evaluated.

  • Describe the results of your change, whether successful or not.
  • Single loop audits and surveys may very occasionally be accepted if they are on an issue which may generate some interesting learning and discussion.

To be accepted all abstracts must be written up using the Revised Standards for Quality Improvement Reporting Excellence Guidelines (SQUIRE 2.0) which are described below.

Any abstract which does not meet the above criteria will not meet minimum scoring and will be rejected.

Revised Standards for Quality Improvement Reporting Excellence Guidelines (SQUIRE 2.0)

• Title

Indicate that the abstract concerns a change initiative designed to improve healthcare (broadly defined to include clinical effectiveness, efficiency and value for money, patient centredness, patient safety, improved access to service).

• Abstract

a. Provide adequate information to aid in searching and indexing

b. Summarise all key information from various sections of the text using the abstract format of the intended publication or a structured summary such as: background, local problem, methods, interventions, results, conclusions

• Category 1

Define the relevant area of your work

  • Clinical Effectiveness
  • Efficiency and value for money
  • Patient centredness
  • Patient safety
  • Improved access to service

• Category 2

Define the relevant stage of your work

  1. Innovation – test of a completely new idea
  2. Adaptation – modifying existing good practice from one sector to another
  3. Adoption - spread of known/ existing good practice

Background

• Describe the care sector, the community or department where your improvement work was done. • Describe the team involved in your work and the patient group or client group that is the focus of your improvement work.

Introduction (Why did you start)

• Clearly describe the local problem or system issue which you aim to improve.

• Clearly describe how that problem was affecting the care received by patients and families and how it impacted on those delivering the care.

• Describe the scale of the problem.

• Describe your specific improvement goal(s)

Methods (What did you do)

• Who did you engage in your improvement work

• How are you going to determine the impact of your improvement work, what are your measures and how are they being recorded

• What approach are you taking, what are your implementation plans Interventions

• Describe the changes to practice needed to address the identified problem

• Clearly describe what you did to make those changes and how you went about it, in sufficient detail so that others could do the same.

Results (What did you find)

• Describe the impact of your intervention(s).

• Describe how far this went to solve your problem.

• Describe the benefits to patient or client group.

• If this improvement work is still in progress describe what you plan to do next.

Conclusions (What does it mean)

• Describe your implementation lessons, what worked and what you would do differently next time.

• Describe the possible impact of these changes if your learning was transferred to others.

• How are you going to make sure that your local improvement "sticks".

• Could you offer support to others wanting to do the same thing.

Other information

• If your project required Ethics approval, please state if this has been obtained

Scientific Presentation Instructions

For Scientific Presentation abstracts use the following headings:

Introduction

Methods

Results

Conclusions

Put a blank line space in between each of the four sections.

Tables- must be created in the same file as the abstract itself (e.g. in Word, use‘convert text to table’, etc). They must NOT be embedded spreadsheets from an ‘outside source’. If tables are included, every word/number in the table will be included in the word count of 270 in the ‘Abstracts Editor’.

The Society CANNOT accept abstracts which are too long. The space given to each abstract is narrow.

Do NOT use colour.

Macros.-Do NOT use macros within abstracts, as they may contain viruses.

No embedded objects from outside sources are allowed (e.g. graphs, pictures).

Content-The abstract must include sufficient information (e.g numerical and statistical data) to allow it’s evaluation by the Research and Academic Development Committee Group and to enable it to stand as a published abstract. Expressions such as “data will be presented” or findings will be discussed” are not acceptable and will result in automatic rejection of the abstract. The onus is on the author to check spelling, grammar and format of the abstract

References - include any references within the body of the text, in the format,

Author names (up to 3), Journal name, year, volume and page. Do not include the title. Abbreviations-

must be defined by being placed in parentheses immediately after the full word or phrase has been typed for the first time.

Non-proprietary- (generic) names must be used for drugs.